Requirements gathering / RFQ creation process

• Start with an appropriate RFQ template for your project.

• Incorporate your strategy document into the RFQ (Background, project overview, goals, objectives, as-is and desired to-be state).

• Pull in sections from your business case (i.e. expected ROI)

• Create your detailed functional and technical requirements (must haves) for the project from your interview data (gathered during your strategy document creation).

• Define other optional requirements (to be used to evaluate how the vendor’s product will me your future needs).

• Require vendors in their RFQ responses to rank their ability to meet each of our requirements.

• If you are considering building the solution in-house, require your team to go through the same exercise.

Best Practice in this area:

-  Require that vendors give answers on how they will meet your stated goals and objectives (not just requirements).